Chapter 13. Meeting Setups

 In this chapter:

 In this chapter:

• 13.1. Meeting and Function Room Allocation

• 13.2. Floor Plans and Layout

• 13.3. Official Events

• 13.4. Seminar Series

• 13.5. Networking Events

• 13.6. Floral Arrangements

• Important Information

  • The host country must appoint one Space Manager to oversee the setups in each part of the venue where there are meeting or seminar rooms.
  • If these rooms are spread out in different buildings or far apart inside of the venue, a different Space Manager should oversee each area, with a team of technicians and staff to prepare the setups.
  • Each room should be set up and checked 30 minutes before the next meeting.
  • All equipment and other meeting requirements should be provided and checked in advance.

  Related Tasks

  37	Site Inspection and Space Allocation
  	37.1	Agree on overall allocation of meeting and office rooms.	Jul-2015
  	37.2	Submit proposed layouts and plans of ADB offices and meeting areas.	Oct-2015
  	37.3	Agree with ADB on final space allocation and layouts.	Nov-2015
  	37.4	Submit final floor plans for reproduction.	Jan-2016
  	37.5	Agree on turnaround time for meeting rooms.	Mar-2016
  	37.6	Agree on exact set-up and dismantling dates.	Mar-2016
  	37.7	Appoint space managers to oversee each venue where meetings and events will take place.	Mar-2016
  	37.8	Ensure that all meeting spaces are set up in accordance with requirements 1 hour before the meeting or event.	May-2016

  

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